Fundraising Committee

LETHBRIDGE COMMUNITY BAND SOCIETY

Fund-raising Committee

March 2000

Terms of Reference

Name:

Fund-raising Committee

Authority:

The LCBS Board of Directors established the Fund-raising Committee. These terms of reference were defined January 10, 2000.  They are to be reviewed at least every two years.

Purpose:

The Fund-raising Committee exists to conduct Fund-raising activities on behalf of the LCBS.

Membership:

The Chairperson of the Fund-raising Committee will be an elected member of the Board of Directors.

The Chairperson will determine additional members of the Committee.  The term of service is one year.

Duties and Responsibilities:

1.       To evaluate current programs, policies, and procedures of the Committee.

2.       Prepare a years plan and budget for the committee, outlining both projected revenues and expenses, and submit this to the Board of Directors for approval as part of the LCBS budget process.

3.       To follow the budget as approved.

4.       To engage in Fund-raising activities on behalf of the LCBS, these may include, but are not limited to: applications for grants from public/private foundations, bingos, lotteries, instrument sales etc.

5.       To coordinate with other committees where responsibilities may overlap.

6.       To seek the advice of, and follow the directions of the Board of Directors, the Executive committee, or the President, as appropriate.

7.       It is the responsibility of the chairperson to seek assistance, when required, from the membership, the Board of Directors, or other persons.

8.       It is the responsibility of the Chairperson to attempt to meet the projected goals of the Committee.

9.       The Committee will prepare a summary report for presentation at the Annual General Meeting.

10.     Detailed records of financial transactions, Committee meeting minutes, and other documents may be deposited with the LCBS Secretary or Treasurer as appropriate.

Meetings:

1.       Meetings of the Fund-raising Committee will be held on an as needed basis, as determined by the Chairperson.

2.       The Chairperson is responsible for the agenda.

3.       Minutes will be recorded.

4.       Minutes of Committee meetings will be made available to the LCBS Board of Directors.          

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